All presenters have the opportunity to upload their podium or poster presentation to the virtual platform (X-CD) for all attendees to view. Please read on for instructions to upload a poster or video presentation.

Deadline

Please plan to have your presentation uploaded by March 13, 2024 if you are presenting in the virtual program.

While we are not requiring in person only presenters to upload their materials to the virtual platform, we are strongly recommending it. If you are presenting in the Los Angeles program and would like to upload your materials to the virtual platform, please do so by March 20, 2024. Time is required to check every upload to ensure a smooth virtual meeting.

Poster Requirements

For the best result, submit your poster as a high-resolution PDF in landscape format. The ideal poster dimensions for the virtual platform are 1920px by 1080px, but any poster size will be accepted (please remember that the maximum poster size for the printed, in person poster is 42”x42”).

Presentation Uploads

Online only presenters may choose to upload either a pdf file of a poster or a MP4 video file of a recording (i.e., a "podium" presentation).

If you choose a "podium" presentation in the online program, this means that you will create a pre-recorded talk that is 6 to 14 minutes in length. Presenters can compose their talks using presentation software (e.g., Powerpoint). Your video will be automatically transcribed when you upload it; you will have the ability to edit the transcription after upload.

If you choose a "poster" presentation in the online program, you may want to provide two files: 1) the PDF of the poster, and 2) a short (3 min) video or audio walkthrough, similar to a ‘pitch’ that one would give at an in-person poster session. The audio file is not required but highly recommended.

Supplementary files can also be uploaded to the X-CD site. Presenters may also include additional files that they would like to share (e.g., data files, supplementary scientific video, PDFs of journal papers).

Your login information has been emailed to you. If you cannot locate that email, please contact Kristi Lewton.

Presentation Submission

After you complete the login process you will be at the Abstract Submission site where you will see your presentation title. Locate the Poster Upload button to add your poster. If you choose to record a video to accompany your poster, please locate the "Record Presentation" button. Follow the instructions for recording. We highly recommend that you review the brief video located in the Recording Instruction Tools section below. Posters and videos can be submitted at the same time or separately.

Video Recording Options

Please note that the virtual meeting platform offers an easy built-in self-recording tool. Though you are not required to use it, we do encourage you to consider it for an effective and easy one-stop, self-serve process. If you are more comfortable with another recording platform (examples: Zoom, Loom, Webex, GoToMeeting or Powerpoint), you have the option to record using your preferred software and then upload that MP4 video file using the Upload Presentation Video button.

Google Chrome Works Best

We strongly recommend you use the most current version of Google Chrome to record your presentation through the virtual conference platform for the best result and to avoid errors. If you choose to use another software tool to record your talk you will upload your MP4 video through the virtual conference platform.

Recording Instruction Tools for Virtual Conference Platform

For a detailed walkthrough on how to record your virtual presentation using the virtual conference platform tool, please watch the video within this support document. Or paste this link into your browser: https://support.x-cd.com/portal/en/kb/articles/record-a-presentation-in-the-submission-platform.

Please do not exceed the 15 minute time limit.

We look forward to receiving your presentation and to your participation in #AABA2024!