Symposia are intended to provide the opportunity to bring together experts--biological anthropologists and others—to address an important topic or theme in a coherent fashion and to highlight new advances, topics and areas of emerging interest.
Excellent symposia provide a diversity of speakers representing different institutions and perspectives, ranks and demographics. When constructing speaker lists, we encourage symposium organizers to include speakers who can effectively present the science and who serve to meet this ideal.
COVID-19 note: Given the uncertainty around what the final format for our annual meeting will be, we may need to modify how our symposia are ultimately put into action. We ask proposers to submit their proposal following the typical framework (poster or podium) described below but please keep in mind how you could modify this if necessary.
We ask that you include a short description of how you might alter the symposium if it needs to be run virtually. These ideas are not a commitment on your part but will give us a sense of the range of alternative formats symposia organizers might be willing to consider. If you are not interested in moving your symposium into an online format if public health measures require it, please make note of this in your proposal.
Poster and Podium Symposia: Either podium or poster symposia may be proposed. Tribute and memorial symposia should be submitted as poster symposia. Regardless of the format of a symposium, each symposium must include dedicated time for discussion and each is limited to no more than one half-day in length.
Financial Support for Symposia
In the past, AAPA has been able to provide $1,500-2,000 to help defray special symposium costs. Priority is given to symposia that include speakers/discussants who would not normally attend AAPA meetings and significantly enhance the scientific value of the symposium, and to requests that increase diversity and outreach including scientists from developing countries. Costs may include speaker travel and honoraria costs. Requests may also include costs to extend the reach of scientific sessions through electronic/virtual technologies or other means. Catering and reception costs will not be considered. Given the financial uncertainty caused by the COVID-19 pandemic, we are uncertain as to the availability of these funds. Please include a detailed request, but know that decisions on funding will be made once the final format of the meeting has been decided.
Online Proposal Submission (Proposals must be submitted ONLINE by midnight (11:59 PDT), August 17, 2020):
The submission portal opens on July 15, 2020. To submit your proposal, go to the ONLINE registration system at meeting.physanth.org (link is not live yet).
You will need the following information:
Use the following format for the names and affiliations of the symposium participants:
Presentation 1: Title. Author1 last name, first name spelled out, (Affiliation); Author2 as for Author1; etc.
Presentations 2 – n: as for Presentation 1
Discussant: last name, first name spelled out (Affiliation)
Do not submit abstracts, registration materials, or fees at the time the symposium proposal is submitted. Note that symposium participants who are not AAPA members pay the same pre-registration fee as members.
Please note: The online system will send you a link via e-mail to authenticate your registration–in some cases, especially gmail addresses and university e-mail run by Google—this e-mail may be filtered as spam. If you do not receive your link within 15 minutes of registering, try a different e-mail account. If the problem persists please e-mail Leslea Hlusko at: [email protected].
The entire AAPA Executive Committee and the Program Committee review and rank symposium proposals. The symposium organizer will be notified as to our decision to accept or reject the proposal, and the format (Poster or Podium) of accepted symposia no later than September 15, 2019.
Poorly focused proposals lacking sufficient planning and organization will be rejected. Symposia that provide a diversity of speakers representing different institutions and perspectives, ranks and demographics will be given priority consideration in symposium selection. Symposium proposals that seriously fail to meet this goal will be ranked lower and may be rejected.
We will be reviewing podium symposia as though we will hold these sessions in the usual AAPA format of 15 minutes per presentation. Deviations from this format should be discussed in advance with the Program Chair (Leslea Hlusko; [email protected] or [email protected]). Half-day symposia proposals for podium presentation that contain fewer than 11 presentations and one discussant will generally be ranked as less desirable than full symposia.
The number of sessions available for symposia is limited. Although every attempt will be made to accommodate the organizer’s preferred mode of presentation, this may not be possible owing to the limited number of oral sessions available during the three days of meetings.
Tribute and memorial symposia should be submitted as poster symposia.
Acceptance of the symposium proposal does not guarantee acceptance of the individual abstracts; individual abstracts are subject to the same review and submission deadlines as are all other abstracts.
If the proposal is accepted, the symposium abstracts and other materials are due at the same time as all other abstracts (October 15, 2020). Abstracts are submitted when registering for the meeting. The meeting registration website will be announced after the symposium proposal deadline.
For symposium participants only: the submitting author should choose the appropriate named symposium from the drop-down menu. Please let your participants know about this as we receive over 1,000 abstracts.
Please note: acceptance of a symposium proposal does not ensure acceptance of individual abstracts.
We encourage symposia organizers to stay in close contact with their contributors and to review the abstracts prior to submission to ensure they comply with the requirements of regular abstracts. Poor abstracts will be rejected, even if they are part of a symposium that has been accepted. It is the responsibility of the organizer to ensure that all authors submit abstracts by the deadline. It is also the organizer’s responsibility to insist that abstracts follow AAPA specifications. The date for abstract submissions is a hard deadline.
Email Leslea Hlusko at [email protected]
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